Conference Registration Services (CRS)
A service available to most Computer Society sponsored events which provides registration services and supports key areas such as integrated banking, customer service, and reports for organizers.
Avoid the need for additional contracts and take advantage of the Computer Society staff’s expertise to make your event successful.
Website Development Included
Customer Service Provided
Embedded IEEE Member Verification
Your Support Center for Registration Services
Conferences can efficiently manage conference registration and experience by partnering with the IEEE Computer Society’s Conference Registration Services (CRS); an experienced team with resources to handle the registration process from start to finish.
As your dedicated partner, we consult on all stages of registration including website development, pre-registration communications and planning, badge design, potential on-site registration support, 24/7 access to reporting, and much more.
Benefits:
- Eliminate extra contracts and platforms: Utilize IEEE CS’s contract with Cvent and avoid the need to separately contract and train to build and use a registration platform.
- Integrate with IEEE membership: Automatically verify attendee’s IEEE membership through a seamless integration.
- Lower Cost: Publicly available registration services can be costly. Events with less than 1000 attendees could see significant savings with CRS.
- Get Badge Printing Support: The CRS team can provide guidance on design, ordering and printing services for attendees.
- Avoid delays in Payments: With our merchant services, there is no hold back on payouts.
What makes CRS different from other Registration Service Providers?
CRS is not a registration company, but a registration service provider that is part of the IEEE. We use Cvent to build your registration site, connecting payments to your conference bank account. We provide customer support to the Conference Organizers and attendees and create reports for the Organizers.
WHO'S ELIGIBLE
How CRS Works
Step 1: Let’s Build
- Submit a CRS Inquiry to receive a quote. This helps us know how to build the registration website.
- Organizer procures Conference Concentration Banking (CB) Account with planner. CRS will connect account with Cvent. We’ll work with your planner to make the connection.
- This process can take 2-4 weeks to build and finalize the website. Test links will be provided for the organizer to review and approve the registration site.
- Upon final approval of the test site, it takes about 2-3 days to make the site go live.
Step 2: Go Live
- CRS provides online Customer Service to attendees.
- CRS will process payments. While CRS encourages payment by credit card only, the team discourages accepting wire transfers as they can take 2 – 3 weeks to process and may get lost.
- CRS provides organizers access to reporting that can be accessed anytime. Various reports will be provided that can be used to print badges or have a checklist ready for your registration chair and volunteers at badge pick-up.
- The team can also process discount and compensated codes.
Step 3: Closing
- (2-3 weeks post-conference) The CRS team will process any late payments left pending.
- (2-3 weeks post-conference) CRS will process an automated Letter of Attendance if/when the organizer provides the attendance list.
- (3-4 weeks post-conference) The team will reconcile payments with CB Account settlements.
- (4-5 weeks post-conference) CRS will provide final reporting.
For more information, please contact your Computer Society Planner.
Additional Information and Considerations
It is best practice is to go live with registration 3 months prior to the conference start date and earlier if you anticipate visa requests.
Make sure you are aware of VAT and GST requirements for the country the event is located in.
Depending on your conference’s location, there may be some limitations when connecting to bank accounts outside the US. Please contact CRS for details.
CRS does not currently offer a self-service option.
The CRS team can provide badge printing services for domestic conferences. The team is dedicated to making the process sustainable by using biodegradable badge holders, printing locally, and sources sustainable lanyards.
*Please note: The CRS team cannot provide badge printing services for conferences outside the USA. Finding a local vendor to design and print badges is highly recommended for international events.
